6. Management of TSUBAME group

You can create a group in TSUBAME and manage members and resources. Users must be associated with a group to use paid services.

To perform basic operations, choose "Manage your group" from the side menu to show the "Groups list" page.

6.1. Create a group

Tips

TSUBAME group can be created only by Tokyo Tech users.

Click "Group creation" to show the "New TSUBAME group addition" page.

Enter the necessary information and click the "Add" to create the group.

Items to enter when creating a group are as follows.

Item Description
Group manager(main) The account name of the administrator (main) when creating the group is displayed.
When creating a group, the creator is set as the group administrator.
Group division Select the classification of the group to be created from the pulldown.
Group name Enter the group name. The group name prefix is set automatically by the selected group classification.
Comment Optionally provide comments about the group to be created.

The group name length is limited to 32 characters, including the prefix depending on the selected group division. The following character types are allowed for the group name. (Multi-byte characters and blanks can not be used.)

  • Uppercase alphabet: A to Z
  • Lowercase alphabet: a to z
  • Numbers: 0 to 9
  • Symbolic character: _-

6.2. TSUBAME main use field setting

Warning

You cannot use the "Point purchase" feature without setting the main use field.

The main use field can be selected on the "TSUBAME group details" page.

After selecting the appropriate field from the combo box displayed as "Please set the field of use" in the "Main use field" item on the "TSUBAME group details", and click "Setting" to set the Main use field.

6.3. Managing group members

Tips

Only group managers (including sub-managers) can manage group members.

Group members are managed on the "TSUBAME group details" page. This page is displayed by selecting "Manage your group" from the menu bar on the left and clicking the “Detailed display” link for the target group on the "Group list" page.

6.3.1. Invite group members

Group members can be invited from the "Members information" menu on the "TSUBAME group details" page.

When you click "User addition" at the bottom of the "TSUBAME group detailed" page, the "TSUBAME group invitation of users" page will be displayed.

Add the account of the member you want to add to the group and click "Search".

The items listed in "TSUBAME group invitation of users" are as follows.

Item Description
Login name Enter the login name of the user you want to invite and search for by exact match.
Browse Specify a file in which account names are separated by line feeds then click "Search".
Search Search for the user corresponding to the specified login name and display the results in the search result column.
Search result Display a list of users found by the search.
A checkbox will appear in the leftmost column, so check the boxes for the users you wish to invite.
Invite checked users Invite users who have the checkbox ON in the search result to the group.

Click the checkboxes of users you want to invite from the search results at the bottom of the page. By clicking "Invite the selected user", an invitation email will be sent to the selected user. When users accept the invitation, they are added to the list of group members.

6.3.2. Join the group

Users who are invited to join the group will receive an invitation email, as shown below.

東工 様

グループ tga-group001 への招待メールを送信いたします。
下記の URL をクリックし、グループの参加・不参加の指定を行ってください。

https://portal.t3.gsic.titech.ac.jp/ptl/invitegroup/*******************************************

-----

To 東工

This is an invitation email to the group tga-group001. Click the following URL to specify whether or not you
will participate in the group.

https://portal.t3.gsic.titech.ac.jp/ptl/invitegroup/******************************************

--
TSUBAME 計算サービス / TSUBAME Computing Services
https://www.t3.gsic.titech.ac.jp/
https://portal.t3.gsic.titech.ac.jp/

When you click on the URL in the invitation email, the "Grup invitation approval page" will be displayed. Agree to the contents of the two checkboxes on the approval page, check the boxes and click the "Participate".

6.3.3. Remove a member from a group

Log in to the TSUBAME portal and select "Manage your group" from the side menu to show the "Groups list" page. Click on the "Detailed display" link of the group whose group members you want to delete, and go to the "TSUBAME group details" page. The current group members are displayed in a list at the bottom of the page. Click the checkboxes of the users you want to delete and click "User deletion".

A confirmation dialog box will be displayed. Click "OK" to delete the user from the group. An email will be sent to the deleted user.

6.3.4. Appointment of Group manager (Sub)

A Group manager (Sub) can be appointed from the Members information menu on the "TSUBAME group details" page to delegate part of authority and responsibility for the group.

Tips

The contents that the Group manager (Sub) can manage on behalf of the Group manager (Main) are as follows. - Purchase points - Purchase a group disk - Manage group members

After selecting the group member you want to promote to the Group manager (Sub), click the "Group Manager (Sub) appointment". The specified group member will be promoted to the Group manager (Sub).

The following email will be sent to the member designated as the Group manager (Sub).

東工大次郎 様

グループ tga-group001 の グループ管理者(サブ)に任命されました。

--
TSUBAME 計算サービス / TSUBAME Computing Services
https://www.t3.gsic.titech.ac.jp/
https://portal.t3.gsic.titech.ac.jp/

6.3.5. Application for change of Group manager (Main)

Tips

Only the Group manager (Main) can apply to change the Group manager (Main) details.

When changing the Group manager (Main) to another user, the new Group manager (Main) must agree to the transfer. Approval by GSIC is also required.

On the "TSUBAME roup Details" page, check that the current Group manager (Main) is yourself.

Click the "Manager change" on the right-hand side, and you will be taken to the "TSUBAME group manager (Main) change" page.

Select the login name of the new Group manager (Main) and click the "Change" to proceed to the confirmation page.

After reading the cautionary notes, click the checkbox that confirms your agreement, followed by "Group manager (Main) change." If there is something you need to tell GSIC or the new Group manager (Main), do so in the relevant text box. Click "Group manager (Main) change" and the following approval request email will be sent to the new Group manager (Main) candidate.

東工大次郎 様

グループ tga-group001 のグループ管理者(メイン)変更の承認を下記の URL より行ってください。

https://portal.t3.gsic.titech.ac.jp/ptl/changemanager/**********************************

-----

To 東工大次郎 様

Please approve the change of the group manager (Main) of the group tga-group001 from the URL below.

https://portal.t3.gsic.titech.ac.jp/ptl/changemanager/*********************************

--
TSUBAME 計算サービス / TSUBAME Computing Services
https://www.t3.gsic.titech.ac.jp/
https://portal.t3.gsic.titech.ac.jp/

The user designated as the new Group manager (Main) can click the URL in the email to open the "TSUBAME group manager (Main) change" page.

After reading the cautionary notes, click the checkbox that confirms your agreement, followed by "Group manager (Main) change" to complete the application. After approval by GSIC, authority will be transferred from the current Group manager (Main) to the new Group manager (Main).

Tips

In the following cases, authority is transferred immediately after approval by the new group manager:

  • the Tokyo Tech IC card type of the new Group manager (Main) is staff (full time or part time).
  • the Tokyo Tech IC card type of the new Group manager (Main) is other than the above and following conditions are met
    • The new group manager has an active payment code for the current fiscal year and is the budget manager of that payment code
    • The target group has not purchased any points during the current fiscal year.